But, if your employees only scan a few receipts annually and you don’t want an advanced platform, you’ll likely do fine with a free plan from Zoho Expense. Expensify is a well-rounded receipt-scanning app and accounting platform that also handles invoice creation and some banking features. It’s an excellent option for companies concerned with quick report turnaround and reimbursements as soon as the next day because the software connects directly with ACH for direct deposit.
Top 13 Best Receipt Scanner Apps in 2025
It’s helpful to have a function to easily record the remittance of the sales tax by jurisdiction. The very best tool will also help determine which jurisdictions sales are taxable to based on the address of the customer or delivery. Unfortunately, Wave doesn’t allow users to create a recurring transaction directly from the bill, which is possible in other software like QuickBooks. It also won’t let you set up recurring expenses and create and send purchase orders.
Call of Duty Mobile
Wave is cloud-based accounting software that allows you to manage your bookkeeping, invoicing, and payment processes in one place. What I like most about it is that it is easy to set up and that it has a free plan with all the basic features that many businesses need. However, I wish it had more advanced accounting features, like project management and inventory accounting. If you need a free receipt scanner app for occasional use, Evernote Scannable and Smart Receipts App are great options to consider. These apps offer essential receipt scanning features without cost, making them perfect for users who require basic functionality without a subscription. While the app is not primarily focused on receipt scanning, it provides small businesses with an excellent tool for managing receipts, profit, and bookkeeping.
Wave Receipts is a tool within Wave’s suite of financial solutions, specifically created for freelancers and small business owners. It captures, categorizes, and uploads receipts straight to the Wave account, facilitating financial management and organization. Look for the best receipt scanner that caters to your business’s monthly capacity. Moreover, the receipt scanner must have features that reduce data entry, such as OCR and autoentry into fields. That said, users point out a clunky interface while liking the integrations with accounting packages such as QBO and Xero. Dext charges by the account, which is unusual and likely makes the software too costly for small teams.
Why even bother with an app
We also searched for ways to provide more granular information like class and location tracking and custom tags. The reconciliation doesn’t allow for entries in the books that have not yet cleared the bank, like outstanding checks. This presents a challenge if I need to write many paper checks as I will be unable to reconcile my account until all outstanding checks have cleared the bank.
The free version of the app allows you to scan your receipts and send them via email or messenger. If you don’t want to have a watermark on it, you should buy a Plus version of the app. Zoho Expense offers exceptional value because of its wide range of features, automations and integrations that meet tons of business needs—all at the lowest cost of any product we tested. However, other software such as Wave and Neat offer great “bang for your buck,” and Dext has unique value for large companies with high user counts. Pricing can also be an issue, as the software’s per-account pricing makes it expensive for smaller companies.
Freelancers and small businesses need affordable and efficient receipt scanner apps to manage daily expenses. These receipt apps remove the hassle of manual data entry, simplify expense tracking and tax preparation, streamline financial record-keeping, and improve overall financial management. They can be used for different purposes, such as categorizing and tracking business expenses, scanning receipts for cashback and rewards, and managing personal expenses. A receipt scanner app not only keeps your documents organized but also allows you to work with them the way you want.
How do I sign up for mobile receipts?
To select the best receipt scanner application for your business, research carefully and compare all your options. Consider your business’s specific needs and requirements, and choose an app that offers the features and support you need to manage your receipts effectively. Smart Receipts is a simple receipt-scanning app for managing expenses for individuals and small businesses. The app allows users to generate detailed expense reports by scanning and capturing receipts, tracking mileage, and organizing expenses. Widely popular in the US and Canada, Wave is a small business tool that offers a great receipt and invoice management app.
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You might find Wave’s estimate feature helpful, but I recommend you check out our roundup of the best project accounting software for more comprehensive project accounting features. Additionally, the free Starter plan does not allow me to connect a live feed to my bank or credit card accounts. However, it’s a good thing that I’m able to upload my bank statements from CSV or Excel files and perform bank reconciliations. Choosing the right receipt scanning app really depends onwhen you need to scan apps and how you need to use them.
As a dedicated receipt scanner, it’s specifically built to handle those tasks with ease. If you’re looking for an affordable, dedicated tool for receipt and expense tracking, I recommend Zoho Expense instead. Zoho Expense starts at just $5 per active user, while FreshBooks is $11 per registered user. In addition to its user-friendly setup, FreshBooks includes a receipt scanner through its mobile app, which ranks as one of our best mobile accounting apps. Freelancers working remotely or in coworking spaces can quickly capture receipts for daily expenses using their smartphones and upload them directly to FreshBooks. A receipt scanner app is a software that lets you scan and upload receipts and other paper documents, from mobile and desktop devices.
In this criteria, we want providers to have many support channels available for users just in case they need assistance. Support channels like phone, email, and chat are the primary channels we’d like to see. Alternatively, we also considered the knowledge base as a source of self-help information.
Zoho is well known for offering cloud-based office apps like Email,Calendar, and more. But what many people don’t realize is that Zoho also offersa fantastic receipt-scanning mobile app. Popular options like Expensify, Shoeboxed, and Wave provide essential features for tracking and organizing receipts without a large financial investment. These apps help streamline the expense management process, making it easier for users to stay on top of their finances while keeping costs low. While Zoho doesn’t have a designated receipt scanner app on the app store, its Zoho Expense provides a great receipt scanning feature that allows you to scan, upload, and process receipts. Zoho Expense is a business-focused app that is designed to simplify expense tracking, management, and reporting.
What users like about Ibotta app
- You can even create workflows and alerts to customize who is notified by email to approve certain transactions.
- It also ensures clarity in everyday spending, like tracking payments for your child’s music lessons or verifying purchases for household items.
- The Forbes Advisor Small Business team is committed to providing unbiased rankings and information with full editorial independence.
- Wave lacks inventory management features, so if you’re a product-based business, consider QuickBooks Online.
Try out a few of theseapps and see for yourself which one is right for you. The Zoho app will perform OCR scanning on the receipt andfill out all the details into the expense form for you. This saves a lot oftime, and it lets you quickly apply those details to your expense trackingrecords. It doesn’t only help you scan and manage your receipts, butit’ll let you be much more productive with all the paper documents you dealwith. This high-speed, efficient wireless scanner can handle multiple receipts at once.
I also hope the provider considers adding a customer portal where customers can easily track their invoices and process their payments. Designed specifically for receipt and document scanning, this Epson scanner can scan 2-sided documents, receipts, invoices, business cards/IDs, and more. With premium accounting features, this popular office scanner wave receipt scanner automatically extracts data from receipts and invoices and exports it to QuickBooks Online or Excel. The cost of the receipt scanner app matters greatly for small businesses on a budget.
- If you’re looking for an affordable, dedicated tool for receipt and expense tracking, I recommend Zoho Expense instead.
- These auto-organization options significantly benefit large teams that process many documents—not just receipts but invoices and other expenses.
- While the app is not primarily focused on receipt scanning, it provides small businesses with an excellent tool for managing receipts, profit, and bookkeeping.
- QuickBooks Online is a popular and comprehensive accounting software with a built-in receipt scanner on mobile.
- Zoho, Expensify, Adobe Scan, Ibotta, and Wave apps are popular receipt scanners.
The cancellation of your subscription will go into effect at the end of your current billing period. Yes—and it still has the best of all free accounting software that I’ve reviewed. It also has a paid version that you’ll need if you want to connect your bank account, have multiple users, and scan receipts, plus a few other nice features. Fetch, Ibotta, Swagbucks, Receipt Hog are some of the most popular and best receipt scanner apps for rewards and cashback. If you are looking for a free receipt scanner for expense scanning and tracking, Scannable by Evernote and Smart Receipts are highly rated free receipt scanner apps available on app store.